Subsidies

R&D feasibility study

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When will the subsidy be granted?

The payment of the R&D feasibility study subsidy occurs in two instalments. The timing of these payments will be agreed upon in the support agreement. 

In case of a positive decision, a support agreement is concluded between the ‘Fonds voor Innoveren en Ondernemen’ and the beneficiaries. 

The support agreement is a best-efforts obligation (It binds the partners to make every effort to achieve the described goal.) and mentions the amount of the support and the indicative timing of the payment of the support. Payment is conditional on proper compliance with the agreements and on performing the duty to report unanticipated changes to the project execution and the duty to report on progress. 

The first advance is paid after acceptance of the signed funding agreement and after fulfilling any possible conditions. The second instalment will occur after the final progress report has been submitted and after it has been evaluated by VLAIO, together with the final budget in which the actual costs are detailed. In this final report, you should mention the outcome of your study and the follow-up trajectory.

Modified Process Flow for submitting the final financial report for innovation support

The modified process flow for having an accountant or auditor submit the final financial report applies to companies that submitted a project application after 1/07/2021 with the exception of:  

  • companies/knowledge institutions that have previously made agreements with VLAIO on gross wages for employee categories
  • organisations using government pay scales 

If one is exempt from this, the final financial report, along with any supporting documents of the cost headings External performance and Investments, shall be uploaded by the legally valid representative. There is no need for an accountant or auditor.

For companies that have submitted a project application after 1/07/2021, the final financial report along with the Report of professional and supporting documents must be uploaded by the chartered accountant or auditor. 

The lead applicant and any business partners each prepare a final financial report separately. They engage an accountant or auditor to perform specific work described in the Report of professional.

The company collects the necessary supporting documents for eligible costs. (see Report of professional Appendix 1 File: supporting documents provided by the Applicant). 

Costs may include:

  • personnel costs
  • operating costs
  • third-party service costs
  • investment costs

The completed final financial report, supporting documents, with the decision letter, the link to the VLAIO portal and any appendices and addenda are provided to the auditor or the chartered accountant. 

The auditor or the chartered accountant requests the approved budget from VLAIO - verificatie@vlaio.be. 

Based on:

  • the approved budget
  • the final financial report
  • the supporting documents
  • the decision letter 
  • any appendices and addenda 

the auditor or accountant performs the specific work described in the Report of professional noting any findings. After signing the report, the auditor or accountant uploads this document along with the final financial report including supporting documents via the VLAIO portal.

(*) As a result, the legal representative gives power of attorney to The Professional to upload the required reports on the VLAIO portal.

The appendix 2 referred to in the diagram above can be found in the Guide to the cost model.

More information

 

Voor het opmaken van de (eind)verslaggeving van een O&O-haalbaarheidsstudie, maak je gebruik van onderstaande templates en toelichtingsdocumenten. De versiedatum die voor jouw O&O-haalbaarheidsstudie van toepassing is, is gebaseerd op de datum waarop het project is ingediend, en dus bij VLAIO ontvangen werd.

AANDACHT! Lees zeker het toelichtingsdocument Uitvoering en opvolging voor alle informatie met betrekking tot een correcte verslaggeving.

 

Toelichtingsdocumenten uitvoering & opvolging:

Inhoudelijk eindverslag:

Financieel eindverslag:

Algemene voorwaarden Innovatiesteun:

Contact

Address
VLAIO

Koning Albert II-laan 35 bus 12
1030 Brussels
Belgium

Telephone
T0800 20 555
Mail
info@vlaio.be